Supplemental Documents

If a supplier attaches supplemental documents to an invoice—such as delivery details, W-9s, contracts, or coding support—Ascend AP can send those documents to Workday along with the invoice. If your organization uses supporting documents as part of your AP processes, submit a ticket to turn on this feature.

How it Works

When Ascend AP recognizes an invoice, credit, debit, or supplier invoice request, it categorizes additional email attachments and files embedded in the body of the email as supplemental documents. When the document is submitted to Workday, the supplemental documents will be visible on Workday’s View Supplier Invoice page, under the Attachments tab with the original file name.

If a supplier sends multiple invoices and supplemental documents in a single email, the supplemental documents are attached to each invoice.

File Requirements for Supplemental Documents

• Ascend AP accepts supplemental documents with the file extensions .dcx, .doc, .docx, .eml, .xls, .xlt, .xlsx, .xlsb, and .HTML, but these file types cannot overlap with those you accept as invoices. For example, Ascend AP cannot accept PDFs as supplemental documents.
• The maximum size for emails including attachments is 150MB.
• Workday limits the file size of each attachment to 32MB.

By default, support for Supplemental Documents is turned off. Submit a ticket to turn this feature on.