Ascend AP syncs data from Workday to fetch new suppliers, POs, and other recent information, so you can keep your AP processes moving without interruption.
To prevent excessive traffic on its servers, Workday limits how often Ascend and other partners can fetch new data. For this reason, instead of syncing with Workday in real-time, Ascend AP syncs data from Workday periodically:
- High-frequency syncs for high priority data (every hour or every 4 hours)
- Daily syncs every 24 hours for all other data
- On-demand syncs for an invoice’s supplier, PO, supplier contract, and supplier connection data are available any time between scheduled automatic syncs.
High-frequency syncs
Ascend AP automatically syncs Payment every hour and the following data from Workday every 4 hours:
- Supplier data
- PO numbers, PO lines, and PO worktags
- Supplier contracts
- Supplier connections: Remit To and Payment Type
We prioritize these items because they are frequently updated and are the most likely to disrupt your AP processes if they're not up to date.
Daily syncs
Ascend AP automatically syncs the following data from Workday each day outside your business hours. The sync time is based on your location and data volume, so it's subject to change. Keep in mind that high-frequency sync items are also included in daily syncs.
| Field | Sync Frequency |
| Adjustment Reason | Daily |
| Basic Projects | Daily |
| Business Unit | Daily |
| Companies | Daily |
| Contingent Workers | Daily |
| Cost Centers | Daily |
| Currency | Daily |
| Custom Worktag Organization | Daily |
| Custom Worktags | Daily |
| Customer | Daily |
| Customer Organization | Daily |
| Customer Worktags | Daily |
| Employees for Approvers | Daily |
| Frequency Behavior | Daily |
| Fund Worktags | Daily |
| Handling Codes | Daily |
| Intercompany Affiliates | Daily |
| Invoice Details (including status) | Daily |
| Invoice Types | Daily |
| Items | Daily |
| Loans | Daily |
| Location Worktags | Daily |
| Opportunity Worktags | Daily |
| Organizations | Daily |
| Organizations | Daily |
| Payment Terms | Daily |
| Payment Types | Daily |
| Prepayment Release Types | Daily |
| Program Worktags | Daily |
| Projects | Daily |
| Project Plan | Daily |
| Project Worktags | Daily |
| Prospect Worktags | Daily |
| Purchase orders, PO lines, and PO Worktags | Daily |
| Receipts | Daily |
| Reference Types for Adjustment Reasons | Daily |
| Reference Types for Custom Worktags | Daily |
| Regions | Daily |
| Related Worktags | Daily |
| Remit to Connections | Daily |
| Revenue Categories | Daily |
| Sales Items | Daily |
| Spend Categories | Daily |
| Tax Applicability | Daily |
| Tax Codes | Daily |
| Tax Rates | Daily |
| Inter-Company Relationships | Daily |
| Withholding Tax Codes | Daily |
| Withholding Tax Rates | Daily |
| Worker | Daily |
| Worktags | Daily |
On-demand syncs
Anyone with access to document processing in Ascend AP can access on-demand syncs. If you have a high-priority task, you can use on-demand syncs to fetch updated info for:
- Supplier, Supplier information, Remit To, and Payment Type
- PO Number, PO Lines, Worktags
- Supplier Contract details
Explore the tabs below to learn how to sync Supplier, PO, and Supplier Contract details on demand.
To sync Supplier data on-demand:
- Go to My Invoices and select your invoice from the list.
- Click the sync icon
above the Supplier field.
- Enter the Supplier ID.
- Click Sync.
-
Select the correct sync option from the list.
-
Click Apply.
The updated supplier details will sync to Ascend AP, like Supplier Information, Payment Type, Remit To details, etc.
To sync PO details on-demand:
- Go to My Invoices and select your invoice from the list.
- Click the sync icon
- Enter the PO Number
- Click Sync.
-
Select the correct sync option from the list.
-
Click Apply.
The updated PO details will sync to Ascend AP, such as line details or any worktags.
To sync Supplier Contract details on-demand:
- Go to My Invoices and select your invoice from the list.
- Click the sync icon
- Enter the Supplier_Contract_ID, which is found in the contract reference ID list in Workday.
- Click Sync.
-
Select the correct sync option from the list.
-
Click Apply.
The updated Supplier Contract details will sync to Ascend AP, such as any line details or any worktags.
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