Below is an example letter of how to notify your vendors that their invoice submission process will change. Use the link provided to download the template and fill in the noted sections. Or, you can copy and paste the below text as needed.
<INSERT CUSTOMER HEADER/LOGO>
To: Valued Suppliers of [CUSTOMER NAME]
To better serve our customers, we are notifying all organizations that do business with [CUSTOMER NAME] that the proper procedure for accepting orders for the purchase of goods or services has changed.
If you are currently sending invoices via e-mail (or would like to), please send them to the
following email address: [INSERT EMAIL ADDRESS PROVIDED BY ASCEND].
Should you have questions regarding this change, please don't hesitate to contact the Accounts
Payable Department at [INSERT CONTACT INFORMATION AND/OR EMAIL ADDRESS] during
normal business hours.
Thank you for your continued support and business.
[INSERT NAME OF POINT OF CONTACT]