Supplier contracts are similar to purchase orders, but allow you to establish more specific, legally binding terms with your suppliers. Ascend AP processes supplier contract types with the “Manual Invoices” setting selected in Workday.
- Setting Up Supplier Contracts
- Processing Supplier Contract Invoices
- Can't find the Supplier Contract Number?
Setting Up Supplier Contracts
Workday’s supplier contract types let you set up manual and scheduled invoices based on the contract terms. Ascend AP only processes contract types with “Manual Invoices” selected.
Once Ascend sets up the necessary connections between your supplier contracts and Ascend AP, your supplier contracts will be searchable in the Supplier Contract Number field. Ascend AP will also start automatically matching contract lines when possible.
Processing Supplier Contract Invoices
Processing a supplier contract is similar to processing a PO invoice. Use the Supplier Contract Number field to find the contract associated with the invoice.
To find the correct contract, the invoice must have:
- The same Supplier and Company as the contract
- An Invoice Date within the contract date rate range
While you can search all possible matching contracts in the Supplier Contract Number field, only your supplier contracts with manual invoices will be valid. Make sure to send Ascend Support a list of any new supplier contract types with manual invoices.
Can't find the Supplier Contract Number?
If you can’t find the correct contract in the Supplier Contract Number field:
- Edit the Supplier, Company, or Invoice Dates to match the supplier contract.
- Delete the current Supplier Contract Number value to refresh the list of options.
- Enter a space in the Supplier Contract Number field to view a full list of available contracts.
If you’ve followed the above steps and still can't find your contract number, click the sync icon next to the Supplier Contract Number to sync the most recent details. Ascend syncs Workday supplier contract information throughout the day.
Tips for searching the Supplier Contract Number field
- Make sure that you search using the contract number reference. Common references start with “SCON,” “SC,” or “CON.” For example, “SCON-1234,” “SC-1234,” or “CON-1234.”
- You can keyword search using the contract name.
- You must select the contract from the list to enter it in the field (you can’t select it with the Tab key).
Keep in mind that after you select the contract, only the contract name shows in the Supplier Contract Number field.
When a Supplier Contract Number is incorrect, you can hover over the info button to view more information.
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